Transcription is the process by which speech or audio files are converted into the written format. A good transcriptionist should have multitasking abilities, be research-oriented, and must have fast and accurate typing skills. As a transcriptionist, you can improve your transcription efficiency by learning to type faster, using the right equipment, and designing your workspace ergonomically. If you practice hard and are dedicated, you easily learn to transcribe faster in quick time.
Using good quality headphones will help you to hear audio sounds clearly, and therefore understand them easily. This way, you won't need to replay the audio over and over again, trying to figure out words that seem inaudible. The benefits of buying quality headphones far outweigh the small price you will need to pay for buying them. Good headphones also offer comfort, frequency range, and sound isolation.
Good transcription software has “hot” keys or keyboard shortcuts that allow you to rewind, pause, rewind, or speed up or slow down the audio whenever you need to. Good examples of such free software are Express Scribe, InqScribe, etc.
Correction tools, like Autocorrect on MS Word and Word Perfect's QuickCorrect, can help you reduce the frequency of keystrokes that you make while typing, thereby significantly improve your transcription efficiency by increasing your accuracy and speed. Since these tools are quite often turned on by default, you will need to check your settings for ensuring that these functions are actually enabled.
Word processors, like the Microsoft Word, offer functions like “auto-complete”. Since these tools understand certain abbreviations and complete the word that you begin writing, this function will also enhance your transcription speed.
Transcription programs like Express Scribe allow you to work with an optional foot pedal. A USB foot pedal will allow you to stop or start playback of audio with your foot. These attributes make a foot pedal indispensable for you if you want to improve your transcription efficiency. Also Read: Necessary Transcription Equipment for Transcribers
Using a template saves you a considerable time needed to keep recreating documents having a similar format. Read on for an introduction to basic transcription guidelines.
If you want to be successful in transcription work, you should first aim for faster typing. Some tips include using all your ten fingers, learning how to touch type, and memorizing shortcuts on the keyboard. You can improve these skills by practicing with typing apps, like Typing Maniac, Keybr.com, or TypeRacer.
If you want to improve your transcription skills and find out what your accuracy rate is, you're highly recommended to try out practice tools, like the one offered by TCI. The TCI tool has an assortment of practice files to gain hands-on experience and what's more, you get your accuracy results instantly. The tool assesses you on accuracy, spelling, and formatting, like speaker labels. The tool allows you to use your foot pedal that will give you a real feel while transcribing 60 minutes of practice transcription files. Also, you can use the wpm counter for improving your typing speed. The criteria on which your transcription would be assessed are accuracy, spelling, punctuation, and the use of formatting features, like the use of speaker labels.