In your personal life, most of your friends and family understand what you are saying even if you do not use proper grammar. In the professional world, however, proper grammar can mean the difference between gratifying employment or toiling away at a dead end job. When it comes to general transcription, proper grammar is a must, especially if you want to be considered reputable and respected at what you do.
Using words in the proper context and proper punctuation, is the key to accurate comprehension. No matter what you are transcribing, a mis-communication from using the wrong word at the wrong time can have a dramatic effect on the entire document. The document you transcribe should be easy to comprehend, using the correct terminology and verbiage needed to create an accurate account of what was said. Always double check your work to make sure the right form of the word was used, as well as any identifying punctuation.
Your professional character will be modeled after the type of work you do. Proving yourself to be a competent and knowledgeable transcriber means paying attention to even the smallest details. Professional competency is a standard by which many companies will determine your value. This is especially true if you want to be a valued member of the team. Accuracy and accountability should be two things that you continually strive for. Always push yourself to meet or exceed the expectations you set for yourself.
Transcription involves recording another person's statement, but it also entails the description of events and situations that are occurring at the same time. It is important that what you transcribe is easily read and easily understood. If a person has to struggle to understand what you are trying to say, then you have not accomplished your task. The key is to provide a document that is easily read, easily understood, and above all, as accurate and concise as possible.