Enroll Now Testimonial
  • Overview
  • Career after Internship
  • Transcription Tools
  • Marketing Yourself
  • Career Questions
  • Resources

Course Outline and Information

View Demo Lesson

Transcription is a simple profession with few requirements and plenty of benefits. Among the prime benefits of a transcription career are the ability to work from home, flexible hours, and the ability to select the amount of work. These benefits make a career in transcription desirable, which means a transcription career can be competitive. Therefore, standing out from other transcriptionists is important in order to succeed.

Through TCI, you can gain an upper hand over other transcriptionists by earning a formal transcription course certificate. You can also take part in an internship program to gain valuable experience.

This course will train you in important transcription skills, such as typing accuracy and speed. By developing these crucial skills, you’ll have a great advantage over other transcriptionists.

Successful transcriptionists need to have the following skills:

  • Attentive listening
  • Typing speed
  • Knowledge of punctuation
  • Patience
  • Responsibility
  • The ability to think critically
  • Comprehensive understanding of grammar and spelling intricacies

Most people think all one needs to become a successful transcriptionist are good ears and fast fingers. You do need good ears, and your typing speed will improve, but you also have to be well rounded enough to know to transcribe “Bear Market”, not “Bare Market”. You must be able to recognize the difference between "here" and "hear". Lastly, you must be passionate about providing the highest level of quality and clarity possible to the client.

Course Objective

The ultimate objective of the course is to make you an excellent transcriptionist. The skill sets developed will help you get a job with the best companies or start your own business. By the end of the course, you will have acquired the following skills:

  • Good understanding of grammar, punctuation, and sentence structure for accurate transcription.
  • The ability to differentiate between homonyms like ‘bear’ and ‘bare’ by paying attention to details.
  • How to transcribe multi-speaker files.
  • How to handle unique accents.
  • How to make judgment calls when recordings are not clear.
  • Become an expert in Microsoft Word.
  • Learn the formatting requirements of top transcription companies.
  • Understand privacy guidelines for confidentiality.

Through practice, you will become a better listener, learn how to manage your time better, and acquire self-discipline.

Training Course Details

Our program includes eleven general transcription lessons. In order to become a top-notch transcriptionist, you must be able to pass a quiz at the end of each lesson

Below is the list of lessons and what you will learn:

  • Transcription Tips – This lesson includes an overview of transcription; what is transcription, different types of transcription, and career opportunities in the transcription field. In this lesson, we also go over equipment needed for doing transcription work and tips that will help you when transcribing. The lesson also explains the importance of accuracy, formatting, and other important factors involving transcription.
  • Speech – The information contained in this lesson is a basic guide to the parts of speech and how they function within the English language. There are thousands of words that comprise the English language. All of these words are categorized into eight classifications as nouns, pronouns, adjectives, verbs, adverbs, prepositions, conjunctions, and interjections. English grammar is a set of rules that are established to organize and communicate speech into sentences, phrases, and clauses.
  • Punctuation – Punctuation can be a difficult thing to keep up on because it seems like the rules change as often as fads go in and out of style. However, you will learn about foundational rules that will always be in place, and that will make your writing more professional, readable, and clear.
  • Interruptive Dialogue – A lot of audio clips have multiple speakers that interrupt each other; it can be difficult to transcribe these types of files accurately. This lesson will provide tips and rules on transcribing interruptive dialogue.
  • Sentence Structure – The English language contains many common sentence types that state or imply something about a subject or ask a question. This lesson will help you recognize basic sentence types, which will increase your knowledge of English, and help you transcribe more accurately.
  • Proofreading – Proofreading is an important skill for any qualified transcriptionist. Although many companies have QA departments, you should never turn in transcripts that are not proofread first. You may not want to read through a document that you just typed up, but this lesson will help you make proofreading easy and efficient.
  • Keyboard Skills – Typing, contrary to popular belief, is not all about speed! In order to become a great typist, you need to be familiar with all sides of your keyboard, top, right, left, and bottom. By becoming familiar with the tools that your keyboard offers, not only will you increase your typing speed, but you will also discover some faster ways to do things in your programs and documents.
  • Regional Accents – This lesson will give you tips on how to transcribe heavily accented speakers, so your transcripts can have the highest accuracy possible.
  • Microsoft Word – The MS Word lesson is a very detailed tutorial on the program. Most, if not all, transcription companies require you to transcribe your documents into Microsoft Word format, so it is very important to be familiar with the tools of the program. After completing this lesson, you will start working with MS Word like an expert!
  • Time Management – A very important part of being a great transcriptionist is being able to meet strict deadlines. You may end up working for several transcription companies as an independent contractor and may find yourself juggling several projects along with your household commitments. Working from home makes it even harder to keep deadlines. This lesson gives many tips that will help you organize and maximize your income when working for transcription companies on several projects.
  • PrivacyPrivacy consists of a set of rules that most transcription companies must follow pertaining to confidentiality and privacy of the person and company whose recording is getting transcribed. Confidentiality is one of the most important aspects of transcription. Many clients are submitting highly confidential materials and this lesson will specify the rules for being privacy compliant.

Internship Program

To gain hands-on experience and to put your newly acquired skillsets to use, we recommend that you sign up for the internship program.

Here is how the process works:

  1. You will opt-in for the internship after passing the course with a qualifying final course score.
  2. You will sign up as an independent contractor with the transcription company providing you an internship.
  3. The transcription company will then send you the paperwork needed to become an independent contractor.
  4. You will commit to transcribing up to five hours of recording at no cost to the transcription company.
  5. You will ONLY accept projects where you can meet accuracy requirements by the deadline.
  6. You will transcribe the recording on time and send the transcripts to the company.

Note: Just like most of the internship programs, the transcription company does not guarantee any work after the internship is done. However, your chance of getting regular work is high, assuming you do a good job.

Career Options After the Internship

After the internship, you might be offered a job at the company you intern with or there are several other options:

  • Become an independent contractor transcriptionist for end users – businesses, research companies, etc.
  • Work for brick and mortar transcription companies.
  • Work from home for online transcription companies worldwide.
  • Become a virtual-transcriptionist for users worldwide.
  • Start a transcription business.

Become an Independent Contractor Transcriptionist

Many clients want to hire transcriptionists as independent contractors (IC) and pay by performance. It could be a work-from-home scenario or at a client’s location.

Transcriptionists will need to demonstrate their qualification and experience in order to get hired as an IC transcriptionist. A profile highlighting experience on professional networking websites like linkedin.com and on social media sites like facebook.com should be done by every transcriptionist who wants to work from home. A certification from the Transcription Certification Institute will help build credibility as a qualified General Transcriptionist.

Work for Brick and Mortar Transcription Companies

There are brick and mortar transcription companies looking for general transcriptionists. There are directories available on the web that help transcription companies choose transcriptionists. A completed profile, certification of typing speed and accuracy, and certificate of completion as a General Transcriptionist from TCI will help you compete with other candidates. A job that pays an hourly wage will be available based on your typing speed and accuracy. Free typing practice is available at www.typingweb.com. These companies usually test for speed and accuracy before hiring.

Work for Online Transcription Companies Worldwide

A new transcriptionist may have a better shot at finding transcription work as an IC transcriptionist at an online transcription company. These are typically work-from-home jobs, where companies pay by performance. The main things that count here are accuracy and timely delivery. Most successful online transcription companies are always looking for qualified transcriptionists. An online profile at websites like linkedin.com, facebook.com, etc. could be helpful when applying for an IC transcriptionist position at online transcription companies. Transcriptionists will typically need to take their test and pass it in order to get work from online transcription companies.

Become a Virtual Transcriptionist for Clients Worldwide

A good portion of transcription customers prefer to work with one transcriptionist, instead of dealing with a company, so the transcriptionist gets used to their style and special requirements. Chances of getting a Virtual Transcriptionist job will increase dramatically if a transcriptionist can also provide Virtual Assistant services to their client.

Start your own Transcription Business

The following is required to start a transcription service business:

  • A Website
  • Marketing and Web marketing
  • Local direct marketing by mail and phone
  • Execution of work

Starting your own transcription business requires juggling several tasks at a time. It requires a business plan, a website, internet and offline marketing, actual execution of work, and perhaps a need to hire qualified transcriptionists depending on how much you want your business to grow.

Transcription Tools

  • Specialty hardware and software.
  • A computer with a printer.
  • A comfortable space for working.
  • Speakers or high-quality headphones. We suggest headphones as it does not disturb other people.
  • Microsoft Word and Microsoft Excel software.
  • MS Outlook is desired for communication with clients and for setting alerts about the impending deadlines of projects.
  • Transcription software such as FTW Transcriber or ExpressScribe is needed to play the recordings for transcription and are compatible with other transcription equipment.
  • High-Speed Internet Access to upload and download files.

Transcribing Equipment

  • Foot pedal to control speed, reverse, and fast forward digital recordings.
  • Headphones.

Marketing Yourself

Whether you are working from home as a general transcriptionist or running a full-service transcription business, here are some marketing activities that will help bring more customers:

  • Start with aggressive rates and offer 100% satisfaction or money back guarantees.
  • Advertise transcription services on Google, Yahoo, and Bing. Local level advertising can be inexpensive and could cost as little as $100 a month or even less for certain areas.
  • List the business in the local business section of Google, Yahoo, and Bing.
  • List the services on craigslist.org.
  • Create a professional profile on social media sites like linkedin.com or facebook.com.
  • Send direct mail to the target customers.
  • Register with freelance services like elance.com, guru.com, etc. and bid for jobs posted on those sites.
  • Ask existing clients for referrals.

Resources

  1. Free typing training – www.typingweb.com
  2. Typing accuracy and speed certification – www.typingweb.com
  3. Online transcription training and certificate of completion – www.transcriptioncertificationinstitute.org
  4. Transcribing equipment – StartStop.com
  5. Website design and marketing solutions – www.gmrwebteam.com
  6. Online transcription services platform – www.TranscriptionCertificationInstitute.org
  7. Low – cost business registration – www.legalzoom.com
  8. Employee identification number online –
    http://www.irs.gov/businesses/small/article/0,,id=102767,00.html
  9. Free posting of your service – www.craigslist.org
  10. Freelance transcriptionist sites for listed project leads (you may need to pay for the leads at some sites):
    1. www.elance.com
    2. www.guru.com
    3. www.ifreelance.com
    4. www.shelancers.com
    5. www.quotecatcher.com
    6. www.quote-it.com
    7. www.vendorseek.com
    8. www.buyerzone.com
    9. www.craigslist.org
  11. Marketing Resources
    1. www.gmrwebteam.com – website design, maintenance, and marketing
    2. www.onlinebizhq.org – coaching for new entrepreneurs and small businesses
    3. www.gmrhq.com – marketing strategy and business consulting for small and startup businesses
  12. Free FTP for large file transfer (for transcriptionists not using Transcription Certification Institute platform) – www.yousendit.com
  13. Social Media Websites for creating profiles:
    1. www.facebook.com
    2. www.linkedin.com
    3. www.ling.com
  14. How to find transcription companies to apply for employment as Independent Contractor?
    1. Go to www.google.com
    2. Type “transcription services” on the search bar
    3. You will find a number of transcription companies in the organic and sponsored sections.
    4. Apply at the companies listed in the organic search first because they are typically more established transcription companies.
    5. Once you have exhausted companies in the organic search, apply to the companies listed on the sponsored search section.